Administrative Assistant

Category:

About Us

The Jane Goodall Institute (JGI) is a global community conservation organization that advances the vision and work of Dr. Jane Goodall by conserving chimpanzees and inspiring communities to conserve the natural world we all share, we improve the lives of people, animals, and the environment. We strongly believe everything is connected and everyone can make a difference.

The Jane Goodall Institute Tanzania (JGI-TZ) is a reputable and rapidly expanding non-governmental organization committed to wildlife research, conservation, socio-economic development, and environmental education. The Jane Goodall Institute Tanzania (JGI-TZ) was founded in 2001 by Dr. Jane Goodall, DBE. The JGI Tanzania with its partners makes a difference through community cantered conservation, chimpanzees research projects, youths’ environmental education, the innovative use of science and technology, we work closely with local communities in Tanzania, inspiring hope through a collective power of individual action.

The Jane Goodall Institute Tanzania with funding from the United States Agency for International Development (USAID) to support implementation of the new USAID funded project, USAID Hope Through Action is currently seeking to recruit a suitably qualified and competent Tanzanian to fill the following vacant position:

Job Summary:

The Administrative Assistant will support the USAID Hope Through Action project by providing administrative and operational assistance to ensure the smooth functioning of the office. The successful candidate will play a key role in facilitating communication, organizing documents, and supporting project activities.

Key Responsibilities & Duties:

Main responsibilities will include, but are not limited to:

• Office Management: Maintain an organized office environment, manage supplies, and oversee equipment maintenance.
• Communication Support: Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Facilitate communication between team members and stakeholders.
• Document Management: Assist in preparing, formatting, and distributing reports, presentations, and other documents. Maintain filing systems and ensure easy access to project documentation.
• Meeting Coordination: Schedule and organize meetings, workshops, and events. Prepare agendas and take minutes, ensuring timely distribution of information.
• Financial Administration: Assist with budgeting and financial reporting, process invoices, and track expenses.
• Travel Coordination: Support travel arrangements for project staff, including itineraries, accommodations, and transportation.
• Project Support: Provide administrative support for project activities, including data entry, scheduling interviews, and managing participant lists.
• Compliance and Reporting: Ensure compliance with USAID and organizational policies, maintaining accurate records for audits and evaluations.
• Including any other responsibilities, employer may assign the Administrative Assistant.

Minimum Job Qualifications and Other Requirements:

Main minimum job qualifications and other requirements will include, but are not limited to:

• Bachelor’s degree in business administration, Management, or a related field preferred.
• Minimum of two to five years of experience in administrative support or related roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication skills in both English and Swahili, both written and verbal.
• Demonstrated attention to detail and ability to maintain confidentiality.
• Ability to work collaboratively in a diverse team environment.
• Experience working with USAID or other international organizations.
• Knowledge of financial management practices.
• Familiarity with project management software.

Application Procedure:

All applications should be submitted together with the most recent Curriculum Vitae (CV)/resume, copy of relevant academic certificates & transcripts, testimonials, three names of reputable referees, day-time telephone number or e-mail address, and should be send to the following e-mail address: recruitment@janegoodall.or.tz

 Only the final shortlisted candidates will be interviewed and provided with the interview feedback.

Deadline: Sunday, 17th November, 2024 before 5pm in the evening.

JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merit without regard to race, national or tribal origin, religious belief, gender, and marital status.

QUALIFIED FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.